There are several ways to integrate freelancers and temps into tech businesses. Hiring freelancers makes organizations – especially SMEs – more agile and more productive. While hiring additional full-time employees can be a solution to a skills gap in a business, often, outside expertise on a freelance basis makes the most fiscal and strategic sense. Indeed, managing freelancers doesn’t have to be difficult. There are several steps you can take to achieve the symbiotic relationship necessary for success. Here are 3 ways you can better integrate freelancers and temps into tech businesses.
One of the most common pitfalls of freelancers is that they feel less valued or even excluded in an organizations everyday operations. This is mainly down to being in the office for less time, the pressures of meeting tight deadlines, and having less opportunities to build relationships with their teammates. There are a few things you can do to mitigate and combat these concerns.
Taking the time to make freelancers more visible will help significantly. This means familiarizing your full-time staff with freelancers and their work, which can be simple to do. Temps and part-time staff should all be given the opportunity to raise their visibility, such as attending company events. Remote workers can be introduced – and their work appreciated – via portals, emails and company announcements.
Promoting an inclusive culture that is not only open but transparent will help cultivate a strong relationship across all your staff. The feeling of in-office inequality is often a big problem, and even raises the potential for conflict or inter-office politics that is dangerous to business. Being clear about holiday allowance, tax, pension, and other perks, and any differences and where they apply, is paramount.
Furthermore, be sure to show appreciation for work that is well done by your freelancers. Freelancers are often anxious when they aren’t as exposed to the business’ operations as permanent staff, and they can worry their work doesn’t meet the mark. Regular feedback and acknowledgement can be an excellent way to manage this concern. When you are considering hiring a freelancer, ensure that you are inclusive throughout your business and technology processes.
Communication is the most important thing in making freelancing work. As mentioned above, communicating a freelancer’s value to your organization will help you achieve the symbiotic relationship you’re after. But for project management, how can you ensure everyone is kept in the loop? How can you maintain a clear focus on the tasks at hand?
Emailing or instant messaging can be great tools to keep freelancers up to date with company operations. However, to optimize communications, consider using face-to-face meetings as well as video calls to enhance project delivery, make deadlines and responsibilities clear, as well as improving engagement across all employment levels.
You need to focus on clear communication across all of your freelance contracts. Ensure your directions are clear. Align expectations and incentives for both parties. Remember that freelancers have multiple clients, and they will not only be working on your projects, but probably a diverse portfolio as well. For project delivery, ensure that essential information and needs are accessible. Always be ready to pick up the phone or to respond promptly to their calls to maintain engagement. Creating an open culture where no one is afraid to ask questions is also important to good communication.
Defining your needs makes working with freelancers a lot easier. Further, ask yourself questions like:
- What are the estimates of the project duration?
- Is your relationship going to be long term?
- What are the hard and soft skills your project needs?
- Are you building a team from scratch or do you want to integrate freelancers in an existing team?
- How do you want to manage a freelancer’s workload?
Clarity should define your relationship with your freelancers from the outset of your interactions, from the hiring process to project delivery. Only by communicating effectively can you achieve this end.
Technology is your single greatest asset in making freelancing work for your business. Technology helps you monitor freelancing data across your workstation computers and various business platforms. With more and more businesses embracing remote working, freelance work is also seeing the effects of technology. Organizations that make use of video conferencing, as well as other means of online communiqué are seeing great results for their remote workers. This should be a point of reference for businesses that want to benefit from real-time communication with their contractors.
Arming yourself with HR software can help significantly, aiding in extending your inclusive culture across all employment types. You can also include all employee information on the same system. For instance, Cezanne’s cloud HR software allows you to differentiate between full and part time employees, contractors, and volunteers. Very useful functions like a holiday allowance calculator make it simple to allocate the right holiday for workers across different employment levels. Further, encouraging freelancers to book planned days out of the office or leave on the team calendar will make everyone’s schedules transparent, showing who is in the office and when.
The relationship between freelancers and organizations is paramount to many businesses, and essential to get right. Integrate freelancing data into your workstation computers or tablets to boost productivity and organize essential data. Luckily, with the right levels of adaptability, as well as the cultivation of an open and transparent culture (where effective communication is triumphed), successful collaborations can be created.